Helpful Tips: Scanning

Scanning can make or a break a business, so you want the process to be as fast, smooth and productive as possible. The first thing that you have to do for better scanning is to choose the right device for the job. You want to make sure that you have what you need to maximize your efficiency.

For example, smaller desktop scanners can scan around 10 pages every minute. Meanwhile, you have other devices that can do up to a thousand pages in a single hour. To get the most from your device, you want something that will be fast enough without the paying the extra cash for excess capabilities that you will never use.

Another feature to consider on a scanner is an automatic document feeder (ADF). The device tray will feed documents to the scanner, but you need to make sure that it works. Whether you have a few documents or hundreds of them, you want to be able to scan them at the push of a button. However, avoid the ADF if you have fragile books or documents that you plan to scan.

Before scanning documents to your computer, have a metal detector available that will check for staples and clips because either of these things hurt your scanner. In fact, this can turn into downtime that leads to a need for repair services, creating for a highly unproductive day.

Having the right device for the job at hand will always make a huge difference. Let our amazing staff at Jacksonville Copier help you choose the perfect machine for all your scanning needs.