Consider this example:

A hospital is printing about 10,000 pages a month, but they do a lot of scans. Tabloid paper is never used, but they have a Tabloid capable copier. They were never given the option, but even if there, odds are that the other option did not “look like a robust copier.” So they went with what seemed more aesthetically pleasing. A copier representative trying to take advantage of your hard earned dollars will not break down the financial scope for you. Let’s look at the numbers below.

Tabloid Multifunctional Copier

  • Average costs for monochrome prints at 40 pages per minute – $7,500.
  • Average costs for maintenance – $.006 per print.
  • Average toner costs – $.006 per print.

So basically, a 48 month contract would cost:

  • Equipment – $180 per month.
  • Maintenance/Supplies – $120 per month.
  • Total – $300 per month at $.03 per print.

A4 Multifunctional Copier

  • Average costs for prints at 50 pages per minute – $4,500.
  • Average costs for maintenance – $.006 per print.
  • Average toner costs – $.007 per print.

So basically, a 48 month contract would cost:

  • Equipment – $108 per month.
  • Maintenance/Supplies – $132 per month.
  • Total – $240 per month at $.024 per print.

The difference, between Tabloid copier and the A4 copier is $2,880.